QUESTIONS & ANSWERS

Computer Power Management Software

John Powers



Board Assigned ID: GF13.12

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Questions & Answers

Question #1

Submitted: Wed, February 8, 2012, 1:28:32 PM
Q: Dear Applicant,
With 34 proposals submitted requesting over $1.1M, we have decided to provide proposal authors with the option to submit supplemental guidance that would provide the Green Fund Committee with direction on the best way to provide partial funding for their projects.

The Committee reserves the right to recommend funding, full or partial, at its discretion. Providing guidance does not create an incentive for the Committee to recommend partially fund your project. Rather, such guidance may allow the Committee to more effectively provide partial funding if it determines that is necessary. Choosing to not submit guidance will not impact the Committee's consideration of fully-funding your proposal, but may impact its ability to recommend the best partial funding option.

The Committee has begun reviewing proposals. Please submit guidance at your earliest convenience to Julia Rudnick (rudnick1@email.arizona.edu). There will not be another opportunity to provide this information. Thank you.

Alex Harris
Committee Chair
UA Green Fund

A: We can implement a smaller pilot project which would require the purchase of fewer licenses based upon available funding. Our initial goal was for 6000 licenses, but we proposed purchasing 2250 licenses because of the size of potential pilot departments. The risk of a smaller pilot is that we will not reach enough colleges and campus population to create sufficient momentum and interest for further implementation of computer power management software. I believe the benefit to the university of a larger long-term implementation is clear.

Question #2

Submitted: Fri, February 17, 2012, 4:26:59 PM
Q: Dear Applicant,

The Committee would like to thank you for your proposal. We have recently discussed your proposal and have a few questions.

1. Can OSCR and UITS provide the Green Fund with documentation expressing their commitment and support for this project?
2. How does this software work? (e.g. Does it shut down computers at night?)
3. Does this project have a plan for implementing and installing 2,200 licenses onto the computers?

Please submit your response within a week. Thank you.

Alex Harris
Committee Chair
UA Green Fund
aharris1@email.arizona.edu

Question #3

Submitted: Mon, April 16, 2012, 9:30:17 AM
Q: Mr. Powers,

Joe Abraham, one of the Green Fund Committee's administrative advisers, recently informed us that the TEP rebate for your Computer Power Management Software project is now unavailable. While the Committee approved this project and remains supportive, this situation may put some of the project's planned outcomes in question.

The Committee is currently accepting program alteration requests (PARs) until April 20th at 1:00 p.m. and will have its final public meeting of this academic year on April 26th, which is the last opportunity for the Committee make adjustments to project recommendations before the next fiscal year. We believe this situation should be addressed through this process. More information about PARs including how to submit can be found on the Student Affairs Green Fund website at http://www.studentaffairs.arizona.edu/greenfund

The Committee appreciates your best efforts prior to submitting a PAR to identify and assess all possible sources of funding to address the $15,061 project budget shortfall. If additional funds are not identified, the Committee's ability to consider how to best support this project will benefit from a clear and concise explanation of how the budget shortfall will impact the project and outcomes.

Sincerely,

Alex Harris
Committee Chair
UA Green Fund
aharris1@email.arizona.edu

A: The total funds of $38,900 requested from the Green Fund committee for Computer Power Management software will remain unchanged. The proposed pilot will still implement approximately 2,250 computer management software licenses throughout the university and assess the results. The accepted budget also is unchanged in year one of the project. The loss of the TEP rebate will only effect year two of the pilot project. The TEP rebate was to fund $1,000 or 80 hours of student labor plus $14,061 for three years of subsequent year maintenance and support. Facilities Management will provide 80 hours of student labor in year two of the project. The options available to provide additional maintenance are for the participating departments to accept fiscal responsibility after the initial year, for the project team to submit a new proposal which includes maintenance for the purchased software licenses to the Green Fund committee for 2013-14, or some combination of the first two options. Under the current circumstances without any subsequent changes, participating pilot project departments will need to accept fiscal responsibility for vendor support and maintenance after the initial year.
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