A: We can implement a smaller pilot project which would require the purchase of fewer licenses based upon available funding. Our initial goal was for 6000 licenses, but we proposed purchasing 2250 licenses because of the size of potential pilot departments. The risk of a smaller pilot is that we will not reach enough colleges and campus population to create sufficient momentum and interest for further implementation of computer power management software. I believe the benefit to the university of a larger long-term implementation is clear.
A: The total funds of $38,900 requested from the Green Fund committee for Computer Power Management software will remain unchanged. The proposed pilot will still implement approximately 2,250 computer management software licenses throughout the university and assess the results. The accepted budget also is unchanged in year one of the project. The loss of the TEP rebate will only effect year two of the pilot project. The TEP rebate was to fund $1,000 or 80 hours of student labor plus $14,061 for three years of subsequent year maintenance and support. Facilities Management will provide 80 hours of student labor in year two of the project. The options available to provide additional maintenance are for the participating departments to accept fiscal responsibility after the initial year, for the project team to submit a new proposal which includes maintenance for the purchased software licenses to the Green Fund committee for 2013-14, or some combination of the first two options. Under the current circumstances without any subsequent changes, participating pilot project departments will need to accept fiscal responsibility for vendor support and maintenance after the initial year.